Failure to properly manage time during the working day can lead to overwork and chronic fatigue syndrome. Compliance with simple rules will allow you to use your working time more efficiently.
Success and career often depend on time management, the ability to plan your time. It is no secret that some manage to do everything in the workplace and leave the service in a timely manner, while others constantly stay in the office until late and take home improvement. Many are familiar with the constant haste, the pile-up of tasks and assignments, the impossibility, due to the enormous amount of work, to concentrate on the current task. Overwork is a consequence of long-term work under time pressure.
To properly organize your activities, you must:
- Conduct an inventory of your time in a few working days and note the lack of a clear schedule, untimely tasks, interference caused by visitors and phone calls.
- Analyze temporary losses. Where more time was spent than needed for a particular task. How much time was spent on the phone, were all phone conversations focused, or interspersed with conversations on outside topics. How often during the day there was communication with people "eating" time. What was the behavior in unforeseen situations: aimless fuss or reacting quickly and to the point?
- Ask the question "Do I love my job?" No job can be done quickly and well if one is disgusted with it.
Where to begin?
- Determine the goal so as not to get lost in the little things and understand where to go.
- Make a plan: 60% - scheduled time, 20% - unexpected time, 20% - spontaneous time. It is necessary to divide the upcoming business into long-term, medium-term and short-term. Plan only the volume of tasks that is really possible to cope with.
- Keeping a diary is the most important self-management tool, a good planning and control tool. It is necessary to adjust plans and change them if they turn out to be impracticable.
- Observe the principle of priority. Prioritize. Unimportant tasks, postpone for a while. Test calls, assignments, letters and other small matters to be carried out to the maximum right away.
- Learn to say "no" to a colleague who asks to do the work for him, if: he can obviously do it himself; due dates can wait; he should have completed the task yesterday.
- Follow the rules for the beginning of the day, the main part of the day and the end of the day. Rules for starting the day: get up after waking up with a positive mood, without swinging; recheck the work plan for the day; all complex and important things to do in the morning; solve key tasks first. The rules of the main part of the day: reject additionally arising urgent matters; avoid unplanned impulsive actions; pause in a timely manner, maintain a measured pace; perform small similar tasks in series; to rationally complete what has been started; control time and plans. Rules for ending the working day: finish the tasks planned for the day; control the results and self-control; make a plan for the next day.
