Sometimes the workload reaches such proportions that a person feels cornered. When there is a sorely lack of time and energy to cope with urgent tasks, it is time to revise the to-do list.
Instructions
Step 1
Make a list of all the things you need to do this week. Review it critically and cross out any tasks you don't need to complete. Next, you should highlight those issues, the solution of which can be safely entrusted to some other person. This delegation of responsibilities will help you unload and breathe a sigh of relief. Just do not forget to check the result later.
Step 2
Now that you have fewer tasks, and most importantly, you are sure that they are all relevant, it is important to organize the workflow correctly. Think about what things you can combine, complete together, and much faster. Do not rush to get to work right away, act wisely. Perhaps the usual algorithms can be optimized.
Step 3
Do not rush to a new task without completing the previous work. So you will be distracted from the case, and then you will have to delve into the process again. Switching from one task to another and vice versa, you reduce your own efficiency. If you don't want your productivity to suffer, don't try to do multiple things at the same time. As a result, it may take more time, and the quality will decrease.
Step 4
You can make one exception from the previous rules. If you have a new task that will take no more than 2 minutes to complete, do it right away. This will save you time planning this small thing and putting it into your schedule. These tasks include, for example, a short phone call, sending a fax or email.
Step 5
To cope with a large, labor-intensive project, you do not need to spend an entire free day and collect your thoughts for a long time. Such an opportunity may never come, and the case needs to be resolved. It is better to allocate 20 minutes daily for a global task. This way, you will not damage your usual schedule and will not abandon an important task.
Step 6
Keep track of the deadlines by which you need to be in time with the completion of this or that task. Try to stick to the set dates. Delay can be fraught with various undesirable consequences and the appearance of additional instructions. Therefore, you need to look through the list of tasks from time to time and move urgent ones to the top lines.
Step 7
The unpleasant things hanging over you can exacerbate the feeling of being overwhelmed. Therefore, it is important to deal with them as quickly as possible. Each time, start the morning with a task for which you do not really have a heart. But then you can be proud of yourself all day and enjoy the feeling of freedom.
